Every invoice you receive,
always exactly where you'd expect it.
A self-hosted receipt and invoice organiser. Forward an email, drop a file, or photograph a receipt. AI reads it, files it, and makes it searchable. Run it on your own server.
Runs on your server · SQLite, no DB server needed · Docker deploy in under 30 minutes
Sound familiar?
You know the feeling.
The warranty that vanished
The boiler broke. The warranty receipt is somewhere in your email. Somewhere. An hour later you're still looking.
The accountant's question
"Can you send me that supplier invoice from March?" You dig through email, downloads, WhatsApp. It takes 40 minutes to find a single file.
Tax time chaos
Your receipts are in three folders, two email accounts, and a drawer. Every year you promise yourself you'll sort it properly. Every year.
The solution
One place for every receipt and invoice you'll ever receive.
InvoiceBase is a self-hosted web app you run on your own server. Upload a PDF, photograph a receipt, or forward an email. AI reads it, extracts the details, and makes it instantly searchable. Organise with categories and tags, or let the system suggest them automatically.
Always searchable
Find any receipt or invoice in seconds by entity, amount, date, or any keyword.
Automatic ingestion
Forward invoices to a mailbox and they appear in InvoiceBase automatically.
Yours forever
Pay once and run it on your own server. No subscription, and nothing to lock you in.
How it works
Three things it does so you don't have to.
01It reads your invoices for you.
Drop any PDF, photograph, or image. InvoiceBase uses Claude or Gemini to extract the entity, date, amount, currency, and a description of what was billed. No templates, no manual entry.
- Supports PDF, JPG, PNG, WebP
- Works with Anthropic (Claude) or Google (Gemini), using your own API key
- Typically a fraction of a cent per invoice, and every call's cost is logged
02Forward it and forget it.
Set up an email address and forward invoices to it. They appear in InvoiceBase automatically, fully extracted and ready to search: supplier emails, utility bills, service receipts.
- Works with any IMAP server, including Gmail with an app password
- Only processes emails from account members
- Mark as read, move to trash, or delete after processing
03Find anything in seconds.
One box searches the entity, your categories and tags, and the filename. It also searches the parts of the invoice that never appear on screen, like who it was billed to and what was on it.
- Searches inside the invoice, not just the columns you can see
- Filter by date range, amount range, entity, category, uploader, and tags
- Filters live in the URL, so you can bookmark a view or send the link to your accountant
Yours forever
Software you own, not software you rent.
Pay once
No subscription and no per-invoice pricing. Buy it once and it's yours.
Your server, your data
InvoiceBase runs on hardware you control. Your invoices never reach us.
Nothing to lock you in
SQLite on disk, files on disk. Back it up by copying a folder.
Pricing
One price. No subscription. Ever.
Most invoice tools bill you every month to keep your own documents on someone else's servers. Buy InvoiceBase once and the files stay where you put them.
InvoiceBase
€29
One-time payment · VAT included
€29 at launch, rising to €59 afterwards.
Everything included
- Full source code
- Unlimited invoices & users
- All future updates included
- AI extraction (Anthropic Claude & Google Gemini)
- Email ingestion via IMAP
- Public REST API (v1) for integrations
- Self-hosted on your own server
InvoiceBase will be sold by Creem, the merchant of record. See the Terms of Service.
Be there on day one.
Leave your email and we'll tell you the day InvoiceBase is ready. One email, nothing else.